How to Distinguish the Authorization of Volunteers and Employees?

The host of a show has been working in the current office for more than four years. In addition, he also responses to planning annual events and supervising their operations. But managing and simplifying operations is not an easy task, especially when it comes to distinguishing between volunteers’ and employees’ access control permissions.

Volunteer Organization

“Now we have about 13-18 users. When things get busy, the situation will change. Because we are mainly an organization run by volunteers, we only have 4 employees, and the rest are volunteers. These volunteers have their own jobs during the day, so most of them will not enter the building during normal working hours.”

This is not the only problem they have encountered.

For a long time, this office usually relied on physical keys to manage access control permissions. Their board of directors is elected once a year, and their term of office is usually two years, but the turnover rate is very high, and many volunteers join and leave every year. The problem of losing keys often arises, hindering their smooth workflow and increasing their limited budget.

In the end, they chose the Vanma smart lock management system. The reasons for their choice are as follows:

  1. The distinction of authority. Vanma smart lock management system can grant key permissions according to demand. For example, managers can grant volunteers the right to enter and exit the building from 5 to 10 pm. Set the highest authority for employees, and you can open any lock at any time.
  2. Blacklist function. Vanma smart lock system has a blacklist function. After the key is lost, the manager can add the key to the blacklist. In this way, the lost key will not have the authority to open any lock, and the manager does not need to replace the lock due to the loss of the key.

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